Event & Meeting Management
Summit Events can assist you with a comprehensive range of meeting and event management services. This ranges from us taking complete responsibility for an entire program or supporting specific services to compliment and support your staff. We are there to support your team and remain behind the scenes or we can independently represent you always providing original creative concepts and detailed planning strategies critical to the success of your program.
Click each subtopic below to get a little more info on what we do.
Complete event management
when all the preparation and groundwork is in place, you will need a professional and resourceful staff to execute the plan. the summit events staff is comprised of the most experienced management and hospitality professionals in the industry.
We pay especially close attention to the needs of the VIPs - the nucleus of most programs. whether they are hosting a cocktail party, presenting employee awards or competing on the links, summit events is there to handle all the needs of your VIPs. Overall, we will master the anticipation of your entire program and are skilled at handling the needs and desires of everyone involved.
Contract negotiations can be a time consuming and intensive process. summit events, will handle the cumbersome project and allow you to concentrate on more important tasks. years of hotel and vendor contract negotiations provide you with the best strategic pricing and positioning.
Hotel selection and management
Listening to the needs of our client allows summit events to help choose the right hotel for your event or program. whether you are looking for a hotel with large convention space or a resort with great golf and outdoor activities, we will help you choose the best fit for your needs. summit events takes pride in helping you choose the location that will help make your event a total success.
Registration and convention management
Our team has spent years building relationships with hotels and convention centers around the world. Summit events can ensure the cooperation, responsiveness and personal service vital to the success of any program. Our state-of-the-art registration services include on-line registration and toll-free access 24 hours a day. We provide hotel and various vendor contract negotiations to ensure maximum concessions utilizing industry relationships. Our seasoned team manages complete hotel room blocks, group travel arrangements and activities. Summit events will manage any and all of the intricacies that are involved with event registration.
Do you have a sales meeting in which you need time to prepare your information rather than worry about details such as registration or food and beverage? Summit events specializes in staying "behind the scenes" so your invited guest have a meaningful time with you. Let us handle the "nuts and bolts" while you bring in the business. Our professional and courteous staff will provide an outstanding image for your company's sales meeting while allowing you to have a flawless presentation.
Summit events will work closely with you to define the goals and prioritize the issues of your executive retreat. Together, we discuss not only the business context of the event, but also the human context. from business meetings to social activities, we can provide the highest caliber of service for your executives so they may get the most of their time at their retreat.
When it comes to launching your product, whether it be media related or an internal launch, summit events has the experience and knowledge to assist you with all aspects. Our numerous launch events with Volvo car corporation have included concepts, location, hotel and correlating printed pieces, custom room keys and program related amenities. Our attention to detail and knowledgeable staff are the perfect combination you are looking for in an event planning company.
Structured to your requirements and meeting your expectations, Summit Events will discuss what you plan to achieve and your objectives. Together we will make sure your attendees feel they have obtained valuable information that was carefully created exclusively for them. in turn, the benefit will be unique and immediately visible.
Summit Events provides exceptional event planning, design and production services for distinctive corporate and social events. We create your signature event by combining inspired ideas with unique venues and custom decor. Our experienced staff can assist you with every aspect of your special event and exceed all expectations.
Program and theme development
The most successful meetings are those that remain true to the goals and objectives of the program. Through analysis of your vision, Summit Events will create a process and message that will define, determine and showcase your corporate strategies and brand building initiatives.
Budget development and management
Summit Events uses custom-designed budget forecasting systems, an essential tool in projecting your meeting costs. Our track record shows that it is extremely accurate and reliable. We offer this service to our clients and show them how we have the ability to work with any structured budget.
In a competitive world, creative programs start with a well-selected destination. Our destination experts will provide full assistance for any of your site selection needs. We will work with you to select an exciting new location that will set the tone for your event and support your theme. Summit Events will do all of the research, develop a list of available venues, explore the pros and cons and assist in securing the best rates possible.
Summit Events offers consulting services, our highly trained team will integrate our 25 years of expertise in all areas of event planning. From hotel and site selection to creative ideas to emphasize product and marketing messaging
Destination management is an important component of any program. Bringing order and quiet efficiency to the project, Summit Events will ensure seamless and unique event management. We work behind the scenes to make sure that every aspect of your event or meeting is carefully executed and meticulously monitored. Whatever your need, Summit Events has the resources and knowledge to get the job done.
Click each subtopic below to get a little more info on what we do.
Summit Events can handle all of your ground transportation needs, from airport transfers and hotel shuttles to off-site activities and excursions. Safety, comfort, efficiency, and timeliness all prevail in our transportation management services.
Air travel can be an arduous and time-consuming task to secure for your attendees. Summit Events has extensive knowledge and experience scheduling flights for every occasion. From private jets to commercial airfare, we will work directly with airlines and travel companies to ensure the most cost-effective and efficient air travel for your group.
Meet and greet
Summit Events provides professional and knowledgeable service from start to finish. from your first impression to your last, our staff is there every step of the way, welcoming guests and assisting with luggage. Our personalized service guides all guests through the registration process and we help familiarize attendees with the host property, making sure each guest feels like a vip.
Hospitality desk services
As your guests arrive, Summit Events will welcome and create a lasting first impression. Our courteous staff will give detailed explanations so that each guest feels fully informed for the days ahead. allowing summit events to greet your guests ensures your attendees feel welcomed and important.
Team building activities
Whether your group is new to one another or comprised of long-time colleagues, creative team building activities refresh, motivate and lead to a more productive environment. Summit Events knows how to break down barriers that result from geography, unfamiliarity or a new corporate culture. Day-long road rallies, beach-side volleyball matches, super soaker shootouts and a variety of other activities are just some of the methods we do to let it all hang out!
A picture is worth a thousand words. often times photography gets overlooked at a convention or event. Let summit events handle your photography needs and you'll receive high-resolution pictures for use on your website, newsletter or for digital pictures around the office.
Custom tours and recreational activities
The selection of off-site recreational activities is vital to the overall success of any program. Summit Events constantly seeks, evaluates and incorporates unique and fun-filled activities that cater to the desires of the group while still being sensitive to the budget. We have found that managing these activities on-site and during the registration process helps estimate guarantees and meet the needs of all participants.
Themed events and decor
It starts with a concept and culminates in an experience where guest are transported to another time, another place and another culture. The creative skills of the Summit Events staff will carefully craft a concept that is in sync with your program theme and vision. We transform meetings and ballrooms into extraordinary settings by using tasteful artistry of flowers, dramatic lighting and themed decoration matched by exquisite food and entertainment. The results are memorable and always fantastic!
Choosing the right entertainment can mean the difference between a good event and a great event. All of our signature events are complete with the ideal entertainment needed to create the perfect mood. from BB King to Tommy Lasorda to Kool & The Gang, Summit Events has booked some of the best talent in the business. Our staff is there to handle every detail from start to finish.
Name badge design & production
Using state-of-the-art design and production, Summit Events can customize any name badge specific to your event or company. Small details such as customized name badges can go a long way with your attendees. Whether it is a company logo or a unique design, let us find ways to uniquely customize your next event.
Making a good first impression has always been a top priority for Summit Events. The same goes for attendees at your upcoming program. For example, mailing customized luggage tags to your attendees before the event helps our staff assist them at the airport. Other concepts have included customized agenda folders with hotel room keys enhanced with a program related photo or image, given to attendees when they arrive. We continuously create ideas to make your event special right from the beginning.
Do you want your company logo featured at your event? Do you have specific signage that provides important information about your event or meeting? Summit Events will help design and produce any type of signage for your next event with your budget in mind.